Although the example is a bit contrived, bear with me because it is simple and won’t distract from the technique. Word applies the Normal style as you enter text, so that’s where we’ll start. What we know is that we want to number the paragraphs sequentially without changing any other format. This document uses Heading 1 Heading 2 and Normal.įigure A We’ll create a style that numbers the paragraphs. We’ll do the latter using the two-page document shown in Figure A. When using any style, you can apply the style as you enter the content, or you can apply a style after the fact. Word for the web doesn’t support custom styles. For your convenience, you can download the demonstration.
I’m using Microsoft 365 on a Windows 10 64-bit system, but you can use an earlier version. SEE: Software Installation Policy (TechRepublic Premium) Must-read Windows coverageĭefend your network with Microsoft outside-in security services In this article, I’ll show you how to create a custom style that numbers paragraphs.
Now, I know a lot of users hate Word styles, but they are the bread and butter of working efficiently in Word. Unfortunately, Microsoft Word doesn’t offer one of its “click right here” options to number paragraphs, but it can be done with a custom style. For example, legal contracts are full of numbered paragraphs. Numbered paragraphs are common in some industries. Illustration: Lisa Hornung, Getty Images/iStockPhoto If you need numbered paragraphs in a Microsoft Word doc, don’t resort to entering them manually. How to automatically number paragraphs using a style in Word
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